Office for Student Affairs

Request Memo for ERAS Letter of Recommendation

***Please DO NOT fax this request memo to Student Affairs

To: ________________________________________________

From:_____________________________________

Due Date: September 7, 2012
This memo is to request that you write a letter of recommendation for me to include with my residency applications and to explain the special procedures to prepare a letter for ERAS - the Electronic Residency Application Service.

Many or all of the residency programs to which I am applying are participating in ERAS--the Electronic Residency Application Service from the Association of American Medical Colleges. Using ERAS software, all of my residency application materials for these programs will be transmitted over the Internet from my medical school dean's office to the residency programs I select.

You can help support my residency application by faxing (434-924-5739) or emailing your letter of recommendation to my Dean's Office.

We now accept PDF or Word files, and the signature must be included. Please e-mail to atwell@virginia.edu

Please do the following:

Use letterhead
Address the letter: Dear Program Director
Use 10 or 11 point font to ensure legibility.
Include the subject line on all pages:
AAMC ID: ___________ Student Name: ____________
Include in your letter whether or not I have waived my right to see this recommendation, as indicated below.
Sign the letter
***Please DO NOT fax this request form to Student Affairs (only fax your Letter of Recommendation to the number below).
Fax your letter to the Office for Student Affairs (434/924-5739) or send a pdf to atwell@virginia.edu
Make sure your FAX machine is set to Super Fine or Fine before faxing the letter.
Print the letter and keep the original on file for one year for verification of authenticity if requested.
Problems? Call 434-924-5579
Letters must be dated AFTER June 1, 2012

Thank you for supporting my residency application.

___(I request) ____(I do not request) that this letter be confidential. If "request" is checked, I waive my right to see this letter under the "Family Rights and Privacy Act." I acknowledge that this letter is for the specific purpose of supporting my application for a residency.

Signed: _______________________________________________________

If you have questions, please contact Dr. Allison H. Innes, Asst. Dean or Ginny Atwell at 434/924-5579 or e-mail: ainnes@virginia.edu or atwell@virginia.edu