|Handbook > Policies > Exam/Grade/Evaluation Policies|
Exams are offered only at designated times as set by the Systems
Leaders/Principles of Medicine Committee. Exceptions for compassionate
need or illness
in postponement of the exam are to be determined by the Office for Student
Affairs (see Delay of Examinations
for details). No student is permitted to take an examination before
the regularly scheduled examination.
The Curriculum Committee unanimously approved a motion that all formal
course examinations are required activities. Failure to take seriously
the understanding and mastery of knowledge necessary for patient care
should be recorded in the student’s file as a breach of professionalism
(January 24, 2008).
Examinations may be delayed only for reasons of illness, or under unusual
circumstances for compelling personal reasons. In all instances, approval
to delay an examination must be obtained from the Associate
Dean for Student Affairs or their College Dean. Students
who seek to delay an examination for medical reasons must also be seen
by a physician, preferably at Student
Health. When approval is given to delay an examination, it is the student's
responsibility to schedule a time with the course or system director
for the examination before the next exam, or in the case of final exams,
of the next semester.
Helping students learn and improve their performance is the primary purpose of evaluations.
Grades for courses in the first 18 months should be provided to the student and Student Affairs within one week of the end of the exam period or by the date set by the Academic Standards and Achievement Committee. This is important for students and to allow for timely decisions on the part of the Academic Standards and Achievement Committee and for planning remediation when necessary.
Clerkships, selectives, and electives are required to submit evaluations
within five weeks of the end of the rotation or by the date set by the
Academic Standards and Achievement Committee. Clerkship grades and evaluations
must be reported no later than noon on Friday of the 5th week after the
of the rotation
or no later than
noon on Friday of the 2nd week following receipt of subject exam scores.
If grades and evaluations are not received in the Office for Student
Affairs by noon on Friday as described above, notification will be sent
responsible clerkship director, clerkship coordinator, and department
After grades are issued, students may challenge a grade in writing within 1 week for courses in the first 18 months and within 4 weeks for clinical rotations to the appropriate course/clerkship director. Within thirty (30) calendar days after receiving the challenge, the course/clerkship director will consider the evidence and communicate in writing her/his decision to the student. Dissatisfaction with the outcome of the challenge shall not be grounds for appeal. (Curr Comm 6/5/2014)
Evaluations requested by the University of Virginia School of Medicine for feedback assessment concerning faculty, courses, clerkships, selectives, or electives as well as school-wide evaluations (e.g., AAMC Graduation Questionnaire) must be completed before graduation.
A comment from medical education on the use of evaluation data:
System and curricular data is confidentially collected from you in our efforts related to continuous program improvement. We value your feedback tremendously and use the data to adjust our educational program. At times we also use the data for medical education research, again in an effort to improve specific aspects of the curriculum and to further support student learning. Your name is never associated with these data, we look at it only in aggregate. It is your right to choose to not allow your data to be used for medical education research purposes, but only for internal curriculum evaluation. Please contact Elizabeth Bradley, Ph.D. (434.243.6663 firstname.lastname@example.org) if you wish to have your data removed from use in curriculum improvement studies.
Students must complete course or clerkship requirements before advancing to the next level. All preclinical courses and USMLE Step 1 must be completed prior to taking the Transition Course (Introduction to Clerkships) and core clerkships. All core clerkship requirements must be completed before elective credits can be earned.