Vital Signs

November 2011 


MSPE Update (Dean's Letter)

Match Day / Week

Rank Order List

Interview Tool

Graduation Questionnaire

USMLE - Reminder!

HOST Program
Cap & Gown Order


MSPE Update

MSPE (Dean's Letters) were mailed or transmitted via ERAS November 1st. If you want to send your MSPE to additional programs not using ERAS, submit the programs on an address list form (or you can add to your existing form) with 2 sets of labels. For ERAS programs, go to your MyEras workstation.

Any changes made to your letter were uploaded and replaced any previous versions. When programs select your letter, only the current version is available.

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SO, WHAT NOW? Sneak Preview of Coming Attractions




Students will enter rank order lists using the NRMP web site from January 15 to February 22, 2012. If you still haven't registered with the NRMP, please do so before November 30 to avoid a $50 late registration fee.

The NRMP has released a report entitled Impact of Length of Rank Order List on Match Results on their web site. Take a look! You can rank up to 20 programs for your $40 fee - couples can rank up to 30 programs. Longer lists have a better chance of matching according to the NRMP. Word of caution -- do not rank a program where you do not want to go!

Don't forget that you must have your AAMC Applicant Code and Password to use the NRMP web site to enter your rank order lists.


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As we are an AAMC affiliated school, completion of this questionnaire is a "must do"! This is the school's way of finding out what you, the students, think the strengths and weaknesses are throughout the University of Virginia School of Medicine, and your anonymous feedback can and does help shape the future. But more on that to come.

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Friday, March 16, 2012 is the big day. There will be a class meeting that morning followed by the Match Day Ceremony held in the Old Medical School Auditorium in the West Complex, which culminates at 12 noon . Attendance is required! Absences must be approved by Dean Pearson. The four days of the Match are broken down as follows:


Monday, March 12th at 12 noon EST:

Applicant Status (matched/unmatched) information, AND filled and unfilled results for individual programs will be posted to the NRMP web site. Locations of all unfilled positions are released at 12:00 noon eastern time only to participants eligible for the Supplemental Offer and Acceptance Program (SOAP).

Wednesday, March 14th Supplemental Offer and Acceptance Program (SOAP) offer rounds begin at 12:00 noon eastern time.

Thursday, March 15th Supplemental Offer and Acceptance Program (SOAP) offers.

Friday, March 16th at 12 noon EST: Match Day ceremony in Old Medical School Auditorium. Specific results (where you matched) will be posted to the NRMP web site at 1:00 p.m. EST. Supplemental Offer and Acceptance Program (SOAP) concludes at 5:00 p.m. eastern time.

Note: SOAP-eligible unmatched applicants shall initiate contact with the directors of unfilled programs only through ERAS. Other individuals or entities shall not initiate contact on behalf of any SOAP-eligible unmatched applicant prior to contact from directors of unfilled programs. Such contact is a violation of the Match Participation Agreement. Contact between programs and matched applicants prior to the general announcement of 2012 Match results at 1:00 p.m. eastern time Friday, March 16, 2012 also is a violation of the Match Participation Agreement.

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Interview Tool

The AMA has developed a residency program interview and evaluation tool. It is a great thing to help prepare you for interviews and to help you compare all of the programs you visit. Take a minute and visit their web site. It can be a helpful tool for remembering specific details about a program well after you have finished interviewing. It could be an enormous help when it comes time to submit your rank order list.


Go to the NBME web site

  If you cannot take your USMLE Step 2 CK and CS exams by December 30th you will be classified as eligible for August graduation. Reminder - only students on the list for May graduation can participate in the NRMP match.
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HOST Program









Stay with a UVA medical alumni host during your residency interviews in the following cities:

Ann Arbor, MI
Atlanta, GA
Baltimore, MD
Boston, MA
Charlotte, NC
Chicago, IL
Cincinnati, OH
Dallas, TX
Durham, NCDenver, CO
Gainesville, FL
Houston, TX
Jackson, MS
Johnson City, TN

Los Altos, CA
Nashville, TN
New York City, NY
Portland, OR
Palo Alto, CA
Philadelphia, PA
Raleigh, NC
Richmond, VA
San Antonio, TX
San Francisco, CA
Seattle, WA
St. Louis, MO

If you have an interview in another city, contact Kristin Roth ( as accommodations may be available.

For more information on the program and to register online, visit the U.Va. Medical Alumni Association website (

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Cap & Gown Order

Students must order their own cap & gown for graduation, for which the School of Medicine will pay. Hoods have already been ordered for each student. Please go to the Jostens web site (COMING SOON). Be sure to choose Student Medical School.



1. In your SIS Student Center, select “Apply for Graduation” from the “Other Academic . . .” drop down box.
2. On the following page, “Select Program and Degree”, choose the Academic Program(s) from which you are graduating.
3. On the next page, choose the appropriate term and click “Continue”.
4. On the “Verify Graduation Data” page, review the degree information and the name that will appear on your diploma.
5. a. If both the degree information and your name are correct, click on the “Submit Application” button. You have now completed the SIS graduation application.
5. b. If you want an alternate name to appear on your diploma, click the “Edit” button to the right of the “Primary” and/or “Diploma” name. You will be taken to a Names page where you can add, edit, or delete a diploma name. Once you are satisfied with how your name will appear, select Apply for Graduation again to complete the application process (steps 1-5.a.).

(If your name is different from what you gave to Ginny Atwell in Student Affairs, please let her know so we can update our records – you will need to show your legal documentation to make the change since your Diploma is considered in the health profession as a licensing document).


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