Vital Signs

March 2013 

Graduation Questionnaire & PPD's

Class Q & A and Match Week - Here's How it Happens!

Email After Medical School - Courtesy of the UVa Alumni Association

Exit Interview with Financial Aid

Just a reminder, the Graduation Questionnaire is open and available to everyone. It is a tradition that all grads-to-be complete the GQ by Match Day (March 15th) - this is your chance to make your voice heard and institute change. Surely after 4 years of medical school, you have some strong opinions about your education. Sharing your positive and negative experiences helps the School of Medicine stay in touch with students and evolve with the times. Students will use a private, unique link to the 2013 GQ, which was sent to you in an e-mail from The first e-mail was sent February 14.

Due: Match Day!


PPD's are a Graduation Requirement. Please make your own appointment at Student Health .


We anticipate that everyone will match this year. But, if the unexpected happens, you need to be prepared with a back-up plan and working knowledge of SOAP. Dr. Pearson will be available in the days leading up to Match Week should you want to discuss potential back-up plans. Please review the Webcast beforehand:

The NRMP and ERAS will have a live Twitter chat about the SOAP process on Tuesday, March 5, from 3:00-4:00 p.m. Eastern time. (hashtag #ERASandNRMP)

You will receive an email notification from the NRMP on Friday, March 8, notifying you of your eligibility to participate in SOAP. Everyone will receive it. It is NOT a notification of your match status.


Friday, March 8, at 3:00 p.m., in the MEB 3rd floor auditorium/lecture hall.

Dr. Pearson will be available to answer questions about the NRMP- SOAP procedure.



MATCH WEEK - Here's How it Happens!

Monday, March 11th:

12 noon EST:Applicant Status (matched/unmatched) information, AND filled and unfilled results for individual programs will be posted to the NRMP web site.

Locations of all unfilled positions are released at 12:00 noon eastern time only to participants eligible for the Supplemental Offer and Acceptance Program (SOAP).

For SOAP Applicants - 1:00 p.m.: Begin ERAS applications

Unmatched students should contact Ginny Atwell in Student Affairs immediately (434/924-2133).
Students who do not match will be asked to provide Student Affairs with the following:

checkboxYour Cell Phone number(s) and Active Pager Number

checkboxWhen you accept a position, please send Student Affairs a copy of your offer and acceptance.

Tuesday - Thursday, March 12th-14th:

Tuesday, March 12th: Applicant/program communication

Wednesday, March 13th: Supplemental Offer and Acceptance Program (SOAP) program offers begin at 12:00 noon eastern time.

Thursday, March 14th: Supplemental Offer and Acceptance Program (SOAP) offers.

Friday, March 15th: 11 AM Class meeting, then at 12 noon: Match Day ceremony in Old Medical School Auditorium. Specific results (where you matched) will be posted to the NRMP web site at 1:00 p.m. EST. Supplemental Offer and Acceptance Program (SOAP) concludes at 5:00 p.m. eastern time.

Friday, March 15th:

GQ (Graduation Questionnaire) due today!

11:00 AM, Class Meeting - Old Med School Auditorium

At 11:30, Match Day Ceremony starts - Old Med School Auditorium (there is room for a friend to join you).

Don't forget to bring your dollar! The winner could be YOU! It's UVA, so you know that there has got to be some kind of time honored and revered tradition to follow as part of this grand rite of passage. ALL current participating students (including military & early match) will receive a results envelope. Names will be called randomly, one at a time, and each student puts $1 in a box when they come forward to receive their envelope. The student whose name is called last gets the money in the box! What a great tradition!


Match Day 2013 Reception will be at the Boylan Heights restaurant on the Corner following the Match ceremony. It is sponsored by the Medical Alumni Association. We encourage you to attend (spouses/significant others welcome).
BEYOND Match Day:

Continue to Celebrate! Check your Email and USPS mail diligently for information from your residency program. Most of you will find verification of education and degree forms in the packet that you will receive from your residency program. These are time sensitive and it is generally not necessary to wait until you have completed everything else in your packet. Keep an eye out for these forms and bring to Alane Celli (Room 3130) in Student Affairs. If you are leaving town for an extended period of time, and especially if you are leaving the country, contact your program before you leave!




All graduating students who have had federal or institutional loans are scheduled to attend a mandatory Exit Interview during the week of March 11–15. If you have forgotten the date and time you have been scheduled, please contact the financial aid office. Call 924-0033 or email





Your ITC UVa email account will not last forever. You can however, sign up for a free UVA gmail account - see: ITCWeb and just follow the directions.

Also, the UVa Alumni Association's service, HoosOnline, will provide you with a lifetime forwarding email account. HoosOnline is a password protected and secure website for the purposes of personal interaction between fellow alumni and the University. Services include:

  • updating address info.
  • searching for contact info. on alumni friends
  • activating a lifetime forwarding email address
  • participating in UVa discussion groups
  • posting electronic announcements on the bulletin board
  • utilizing career search resources
  • and more

Why would you want an alumni email forwarding address?
A lifetime forwarding email address allows you to provide friends and family with one email address for lifetime, no matter how many times you move or change email accounts, as long as you update HoosOnline with your current information.

Take a look at the HoosOnline website for more information on how to sign up. The FAQ's do a nice job of explaining everything you need to know. Following graduation, please take time to sign up for this excellent service.

If you have other computing accounts (i.e. website) at the UVa you will need to tie up these loose ends. You can obtain information and assistance through ITC by:



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