Vital Signs

May 2017 

ERAS Reminders

Letters of Recomendation

NRMP Agreement & Fee

  Misc. Reminders

ERAS tokens will be available at the end of MAY and MyERAS will open for registration. Your tokens will be emailed to your UVa email address.

bulletCarefully read instructions for requesting letters of recommendation.

bulletYou willl need digital photos: 1 to upload in Eras, and 1 for the yearbook.
COLOR, 3.5" x 2.5" {wallet size, NOT passport}, Interview Attire, light-colored background, ).

*** Gitchell's, K-Mart, and F-Stop Photo (Seminole Square) all offer nice deals, but you are certainly welcome to use whomever you like.

bulletERAS letters of recommendation are due by 09/06/17
bulletSubmit your ERAS application via the web by



Letters of Recommendation

ERAS-Specific Guidelines for Letters of Recommendation:


** Please ask your letter writers to HOLD your letter until you send them the Eras Letter Request Form, after you register with Eras. Send them both the LoR Policy Applicants & LoR Policy Authors forms that were sent to you.

For each letter author you create in Eras, select "Step 3". Select "Letter Request Form". This creates a physician/student specific Eras Letter ID number. Letter writers or assistants will upload them directly into Eras. You can email this form or submit by hard copy to the letter author.

Procedure for Uploading LOR's:

LOR Portal User Guide for letter writers new to this procedure.

*You are responsible for checking the status of which letters have been uploaded by faculty. Once you have registered with Eras, you can track the status of your letters in the ADTS tab (Applicant Document Tracking System).

General Guidelines for Letters of Recommendation:

You are responsible for obtaining 3 faculty letters of recommendation.

  • At least 1 should be from a faculty member in the discipline to which you are applying.
  • Be sure to check with the office of the faculty writing your letters to ensure that your letters have been sent.
  • The Medical Student Performance Evaluation (MSPE) is a must for all programs and NOT counted as a faculty LOR..
  • Some programs require a letter from the department chair.
  • Other letters should be written by faculty members who know you well and can comment in detail on your personal qualities. They should have interacted with you sufficiently so that they can provide specific information concerning your cognitive knowledge, commitment, and work habits. At least one should be in your specialty area.
  • DO NOT submit more letters than requested by the individual program.
  • DO NOT solicit letters from residents. Although they may know you well, their recommendations will not be as influential as those of faculty members.
  • When soliciting letters, provide the faculty members with copies of your CV, personal statement and grades for the clinical rotations. Inform the faculty members of any special issues that you wish to have them address. Letters must be dated for the current year.
  • For EARLY MATCH programs, follow the specific guidelines required by your specialty program.
  • Be certain to provide faculty members with special forms that programs may require.
  • Student Affairs does NOT send letters of recommendation for non-ERAS programs, except for some Dermatology programs and some military programs.
  • Most programs only accept 3 letters.


  • Letters can be transmitted online anytime AFTER you have registered.




NRMP Agreement & Fee

The online applicant registration will open September 15th.

The fee will be $70 this year, so you can factor that into your financial planning.

The AAMC ID that you received for your AMCAS will be your ID for ERAS and the NRMP. After you login and register with the two respective sites, they will confirm that this is your ID and that you will use it as your logon hence forth. Please make a note of it and your passwords and keep them someplace safe. If you can't remember your AAMC ID, check with Kat. (924-2133). Do NOT create a new one.

Important: The NRMP requires that each medical school certify participants as being potential graduates. You cannot participate in the Match unless you are certified. To be certified you need to take both USMLE Step 2 CK and CS by November 1st. If you haven't scheduled your exams do so now!





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USMLE Step 1 & Step 2 (CK&CS) are required for graduation and to be certified to participate in the NRMP match. You must take Step 2 (both steps) before November 1st. See the USMLE reporting site on report dates, and please note that they are consistently almost always accurate for the Report Closing Date.

To assist students with travel costs for the Clinical Skills Exam, the AAMC has negotiated a special rate for examinees at hotels within close proximity of each of the exam sites. Please note that some of the hotels have listed blackout dates during which the negotiated rates are not applicable.

Most of the hotels provide transportation for examinees to and from the airports/hotels (transportation reservations may be required in advance). The rates are applicable through November 1, 2017.
Please visit the web site for more information:

Use The Student Affairs Web Site: Remember to use & bookmark the "Student Source" web site!. Use it to access FREIDA, AAMC, NRMP, ERAS & other residency information. Just click on Residency Information on the home page.

Career Planning Web Site: The AAMC Career Planning Page now requires a login and password to utilize their site. Some of you have already entered the site, those who have not will need a password. It has been assigned by the AAMC.



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